Less chaos,
more margin.
Audits, operational and commercial F&B management, and user-friendly tools for hospitality, sports clubs and events.
Partners
They led the way
How canI help?
Whether it's an established venue or an event, a new concept or a business navigating a rough patch — I come on site and tackle the four things that make the difference: bar operations, drinks, food and staff. Hands-on, on the floor, with a concrete result.
Commercial
Five steps, ideally in this order for the best result — from cost pricing to the menu that puts the result on the table.
- 01Cost calculation for every productDrinks & food
- 02Margin & break-even analysisInsight into profitability
- 03Supplier negotiationsProducers & suppliers
- 04Setting the ideal selling pricesOptimise & position
- 05Building the menuFrom numbers to menu
Operational
On the floor, behind the scenes. Structure that you as the owner & your team pick up straight away.
- On site at your venue or eventFrom a single day to a longer stretch — hands-on, right where it happens.
- Stock managementAutomate or improve, with clear procedures that keep working.
- Bar layout & mise en placeAn efficient flow behind the bar — every movement counts.
- Managing staff & serviceCoaching, briefings and direction during the shift.
Your margin grows faster than your revenue.
From the first plan to the final pick-up, I run your entire bar operation — from festival to corporate party, with a single point of contact. You focus on your audience.
During every edition I measure alongside you: revenue, gross margin, speed of service and stock loss. Afterwards you get a report with the numbers and concrete adjustments for the next edition.
- Suppliers & orders
- Bar & food set-up
- Staff scheduling & briefing
- Stock management & pricing
- On-site logistics
- On-site coaching & direction
Supported by our own software:
Indicative example — 2026 is the baseline; after that you see the result.
An anonymous visit, an honest report.
I visit your venue incognito, as an ordinary guest, and assess everything your customers experience: welcome, service, product, atmosphere and hygiene. The result is a visit report with concrete tips and points for improvement — an outsider's perspective that staff and regulars simply can never give you.
- An anonymous visit that shows what your guests experience
- A detailed report with concrete points for improvement
- Tips & tricks you can use straight away
A cost?No — this one makes you money.
Where the Bar Scan shows what your guests experience, the Margin Scan shows what is happening to your numbers. I work through your commercial agreements and purchase invoices and come back with a report that shows, in €, where your margin can be improved and how much extra that earns you per year. No opinions — just numbers, explained in plain language.
- Your real numbers worked through in full — no sampling
- We aim for the highest possible margin
- Lower-margin products stand out immediately
- Negotiations included
Systems you can use right away.
I built my own tools to analyse turnover, calculate stock and place orders, work out commercial margins and draw up bar layouts for events. They give you a clear picture — and concrete actions you can apply as soon as tomorrow.
Digitise your stock.
Stop ordering on gut feeling. The stock tool calculates what you need based on actual consumption & minimum stock levels.
- Automatic order list per supplier
- Flags products with excessive loss
- Stock value and turnover rate per product
- Includes margin calculation per product
Map out all your bars, in detail.
Festitool lets you draw up taps, coolers, staffed stations and all bar equipment for every event bar — on a smart drag-and-drop canvas built to real-world scale. Manage multiple festivals and bars in one dashboard and export clear overviews to PNG or PDF for your team and suppliers.
- Build all your bars in no time, in 2D and 3D
- Plan the contents of your cooler shelf by shelf
- Multiple projects in one dashboard
- Export to PNG and PDF for team & suppliers
Staff scheduling can be done in 15 minutes.
Crewment brings scheduling, time clock and hours together in one app for you and your team. Set your opening hours and standard shifts, your team clocks in with a single tap, and all hours are ready for payroll. No more paper notes, group chats and scattered Excel sheets.
- Colour-coded week board: see at a glance which shifts are still open
- Monthly availability and call-outs with a bonus to fill a gap
- Clock in on your phone or with a code at the bar, breaks handled automatically
- Tasks, cleaning rounds and Excel reports for your payroll provider
We start at the beginning: the draught beer course.
A beer looks simple — until the glass isn't right. In the draught beer course your team learns what really goes on under the counter, from tap to cooler.
A 90-minute draught beer course, after which you pour the way the brewery likes to see it!
Everyone claims they can pour a beer, right? Once you've mastered the technique, it really isn't that hard. But you do have to know it. We also explain the system itself, because everyone gets a little nervous when the CO₂ cylinder needs replacing.
- Glass, tap and head
- Cooling and gas pressure
- Changing kegs and line cleaning
I understand how hospitality works.
I'm Yannick Vanmechelen — founder of The Bar Office. After years at the world's largest brewery and as a freelance F&B expert, I know the hospitality business inside out. I know how things really work on the floor — and what the numbers are telling you.
The Bar Office is not a consultancy that looks down on the market from above. We stand beside you — behind the bar — and we know the trade from the inside. The result: concrete changes that keep working long after I've left.
Creating more entrepreneurs in hospitality
That is why The Bar Office exists. Running a more professional business starts with a profitable bar — the heart of every venue and event.
Ready to make your bar pay off?
Start with a Bar Scan or a no-obligation chat. You'll hear back quickly.
Prefer some info by email first?
Tell me briefly what's going on — you'll hear back within 3 working days.
A service of Crescita BV